Company secretarial, governance and Companies House support
for businesses that value accuracy, discretion and continuity
Our corporate services
A well-managed company can clearly show who owns and controls it, how it authorised key decisions, and whether it keeps its public record accurate and complete. These are not minor administrative details. They shape the company’s legal standing, commercial credibility and ability to earn trust.
Ginkgo Advisory provides solicitor-led company secretarial, governance and corporate administration support to UK private companies, LLPs, corporate groups, overseas investors and professional advisers.
Our legal consultant is registered with Companies House as an Authorised Corporate Service Provider (ACSP). Where an instruction requires regulated legal advice or reserved legal work, we will confirm the scope and identify the relevant service provider before work begins.
Companies House now reviews and queries information submitted to the register more actively. Directors and people with significant control must also meet the new identity verification requirements, which became a legal requirement from 18 November 2025 and are being introduced through a phased transition.
Directors must keep their company’s filings and public record up to date, including confirmation statements, accounts, officer changes, PSC information and registered office details. We help clients manage these obligations through a controlled, properly documented and professionally supervised process.
A trusted extension of your business
We work alongside directors, finance teams, accountants, in-house legal teams, overseas parent companies and other professional advisers.
Support can be provided under an ongoing annual arrangement or for a defined project, such as a corporate records review, change of ownership, registered office transfer or Companies House remediation exercise.
Our role goes beyond submitting forms. We review the underlying instruction, confirm the necessary authority, prepare or coordinate the supporting records, obtain approval and provide evidence of completion. No filing is made without clear authority from the client.
Our corporate services
Ongoing company secretarial compliance
We provide responsive support with recurring and event-driven Companies House obligations, including:
- Preparation and filing of confirmation statements
- Compliance calendars and filing reminders
- Coordination and submission of accounts prepared and approved by the company’s accountant and directors, where agreed
- Appointment, resignation and changes concerning directors and company secretaries
- PSC notifications and updates
- Changes to the registered office or registered email address
- Changes to the accounting reference date
- Updates to company particulars and SIC information
- Filing of resolutions and share allotment information
- Equivalent LLP filings where applicable
Each instruction is checked against the company’s existing public record and supporting documents before submission.
Company books & governance records
We assist with the creation, maintenance and review of internal corporate records, including:
- Register of members
- Share certificates
- Share allotment and transfer records
- Capitalisation tables
- Board and shareholder resolutions
- Meeting minutes and written decision records
- Articles of association and other constitutional documents
- Historical company books and supporting records
Since 18 November 2025, companies no longer need to keep separate local registers of directors, directors’ residential addresses, secretaries or PSCs. They must still report those details to Companies House and keep them up to date.
We therefore focus on the records the company must continue to hold, while checking that its internal records and Companies House information remain consistent.
Corporate changes & transaction support
We can assist with the corporate administration and filing requirements arising from:
- Bespoke company incorporations
- Company name changes
- Director, secretary and PSC appointments or resignations
- Share allotments and transfers
- Changes to share capital
- Routine amendments to articles of association
- Investments, reorganisations and changes of ownership
- Re-registration of a company
- Voluntary strike-off
- Administrative restoration and other restoration work
- Company searches and retrieval of filed records
More complex matters may require separate legal, accounting, tax or insolvency advice. Where this applies, we will identify it at the outset and coordinate with an appropriately qualified professional where agreed.
Corporate records reviews & remediation
Historic inconsistencies can delay banking, investment, restructuring, due diligence and sale processes.
Our corporate records review can include an examination of:
- Companies House filing history
- Current and historic officer information
- PSC and ownership information
- Register of members
- Share capital and share certificates
- Board and shareholder resolutions
- Articles and constitutional documents
- Accounts and confirmation statement history
We then provide a clear report identifying discrepancies, missing records and recommended next steps.
If a company has lost records, kept incomplete records or maintained them inconsistently, we can help reconstruct the corporate record, prepare corrective filings and put a more reliable record-keeping structure in place.
Registered office & service address
Subject to client acceptance and our address-use terms, eligible companies incorporated in England and Wales may transfer their registered office to our professional London business address.
Director and PSC service-address arrangements may also be available by separate agreement. This can provide a stable public correspondence address and help prevent a residential address from appearing on the public register, without obscuring the identity or control of the company.
A company’s registered office must be an appropriate address and must remain in the same UK jurisdiction in which the company was incorporated. Address services are therefore provided only after we have verified the company, its ownership, its activities and the authority of the person instructing us.
Companies House identity verification
Our ACSP-registered legal consultant can support eligible directors and PSCs with Companies House identity verification, including individuals based outside the United Kingdom.
The service can include:
- Review of the identity-verification requirements
- Confirmation of suitable identity documents
- Remote identity-verification arrangements
- Submission of the required verification statement
- Assistance with obtaining and using the Companies House personal code
- Guidance on connecting the verified identity to each relevant company role
Companies House identity verification is separate from the client due-diligence and anti-money-laundering checks that we must carry out before accepting an instruction. Completion of one process does not automatically satisfy the other.
Board & governance support
For businesses requiring more structured governance support, we can assist with:
- Annual governance and compliance calendars
- Meeting notices and agendas
- Board and shareholder packs
- Routine minutes and written resolutions
- Recording and monitoring approved actions
- Subsidiary governance and group record keeping
- Coordination with directors, accountants and legal advisers
This service is particularly suitable for overseas groups with UK subsidiaries, growing owner-managed businesses and companies preparing for investment, financing or sale.
Corporate documents for overseas use
Corporate records often need to be presented to an overseas bank, regulator, investor, court, government authority or commercial counterparty.
Ginkgo Advisory can coordinate the preparation of UK corporate documents for overseas use, including:
- Certificates of incorporation
- Articles of association
- Companies House records
- Certificates of good standing or equivalent evidence
- Board and shareholder resolutions
- Powers of attorney
- Director and shareholder documents
Depending on the destination and recipient’s requirements, we can also arrange solicitor-certified true copies, FCDO apostilles and embassy attestation as part of the same instruction.
This integrated service avoids the need to appoint several unrelated providers and helps ensure that the corporate records, certification and legalisation stages are handled consistently.
For clients who value professional standards
Our corporate services are not designed as a low-cost, high-volume filing product.
We work best with clients who value accurate records, responsive communication, clearly documented authority and a dependable long-term professional relationship.
Trust in corporate services begins with knowing who is behind the company and why the work is required. Every prospective client is therefore subject to appropriate identity, beneficial ownership, authority, business-purpose and risk checks. Additional source-of-funds or source-of-wealth information may be requested where relevant.
We will decline instructions involving:
- Undisclosed or unverifiable beneficial ownership
- False, misleading or improperly backdated records
- Unexplained nominee arrangements
- Misuse of a registered office or service address
- Attempts to conceal ownership or control
- Attempts to avoid legal, regulatory or reporting requirements
- Clients unwilling to complete our onboarding and due-diligence process
Urgency does not override our client-acceptance or document requirements.
Fees and engagement arrangements
Our service is intended for clients seeking dependable professional oversight rather than the lowest headline filing fee.
Routine matters may be offered on a fixed-fee basis. Ongoing company secretarial support can be arranged under an annual retainer, while complex corporate changes, record reconstruction and remediation work are scoped individually.
Before commencing substantive work, we provide a written proposal setting out:
- The agreed scope
- Required client information and documents
- Anticipated timetable
- Our professional fees
- Companies House and other official fees
- Any solicitor, accountant, courier, certification or legalisation charges
- Relevant assumptions and exclusions
Fees reflect the complexity and condition of the company’s records, the urgency of the instruction and the level of professional responsibility involved.
How we work
1. Initial assessment
You provide the company name and number, ownership and control structure, nature of the business, work required and any relevant deadline.
2. Client acceptance
We complete our identity, beneficial ownership, authority and risk checks and confirm whether we are able to accept the instruction.
3. Records review and scope
We review the available Companies House and internal records and issue a written scope, fee proposal and document request.
4. Preparation and approval
We prepare or coordinate the necessary documents and obtain written approval before making any filing or corporate change.
5. Completion and ongoing support
Following completion, we provide filing evidence and relevant updated records. Where ongoing support is agreed, we establish a compliance calendar and continuing review process.
Why clients instruct Ginkgo Advisory
Solicitor-led professional oversight
Ginkgo Advisory is led by a UK practising solicitor. Corporate instructions are approached with the care, confidentiality and documentary discipline expected in professional legal and commercial work.
Companies House ACSP capability
Our ACSP capability enables us to support Companies House identity verification and other authorised corporate-service requirements within a controlled professional framework.
Cross-border experience
We understand that UK company records may need to satisfy overseas banks, regulators, investors and government authorities. Our corporate, certification, apostille and embassy-attestation services can therefore be coordinated through one team.
A selective and accountable approach
We accept only those instructions for which ownership, authority and commercial purpose can be properly established. This protects our clients, our professional relationships and the integrity of the work being undertaken.
Related services
Companies House Identity Verification
Remote identity verification for directors and PSCs through a Companies House-registered ACSP.
Certified True Copy
Solicitor-certified copies of identity, corporate and supporting documents.
Apostille Service
FCDO apostille support for UK corporate and commercial documents.
Embassy Attestation
Embassy and consular legalisation for documents intended for countries requiring additional attestation.
Discuss your corporate requirements
To request an initial assessment, please provide:
- Company name and Companies House number
- Country of incorporation, where not a UK company
- Brief ownership and control structure
- Nature of the company’s business
- Work required
- Relevant deadline
- Intended use of any documents
- Copies of the available corporate records
We will review the information and confirm whether we are able to assist, together with the proposed scope, timetable and fee.
Submitting an enquiry does not create a client relationship or oblige Ginkgo Advisory to accept the instruction. An engagement begins only after onboarding has been completed and our written terms have been accepted.