Ginkgo Advisory

Company Secretarial Legal Services

Company records, governance and Companies House support, handled with care.

For UK companies, LLPs, overseas groups and the professional advisers who support them.

Explore our services How we work

Professional oversight

A dependable extension of your team.

Accurate records make it easier to understand a company’s ownership, trace its decisions and prepare for its next stage of growth.

Ginkgo Advisory provides solicitor-led corporate administration, working with directors, accountants and legal teams. Whether you need continuing support or help with a particular change, we agree the work, document your instructions and keep you informed.

Our legal consultant is registered with Companies House as an Authorised Corporate Service Provider (ACSP). If your matter requires regulated legal advice or reserved legal work, we identify the relevant provider and agree the scope before proceeding.

Our expertise

Support across the company lifecycle.

Explore each service to see how we can help. The final scope is tailored to your company and its records.

Ongoing company complianceRecurring filings, company updates and deadline coordination.
  • Confirmation statements, compliance calendars and filing reminders.
  • Director, secretary and PSC updates; changes to addresses, company particulars and accounting reference dates.
  • Resolution and share-allotment filings, with equivalent LLP work where applicable.
  • Agreed submission of accounts prepared and approved by your accountant and directors.

We check the proposed filing against the available records and your authority to instruct us.

Company books & ownershipOrganised records of ownership, capital and company decisions.
  • Registers of members, share certificates and capitalisation tables.
  • Share allotment and transfer records.
  • Resolutions, minutes, articles and supporting corporate records.

We review the relationship between your internal records and the public register, identifying gaps or inconsistencies that need attention.

Corporate changes & transactionsAdministration for formations, ownership changes and restructuring.
  • Company incorporation, name changes and routine constitutional amendments.
  • Share allotments, transfers and capital changes.
  • Administrative support for investments, reorganisations and changes of ownership.
  • Re-registration, voluntary strike-off and restoration matters, subject to the agreed scope.
  • Company searches and retrieval of filed records.

Where specialist legal, tax, accounting or insolvency input is needed, we clarify the responsibilities and coordinate with the appropriate advisers where agreed.

Records reviews & remediationA structured review of incomplete or inconsistent company records.
  • Review of filing history, ownership information and share capital.
  • Comparison of company books, resolutions, certificates and constitutional documents.
  • A report of discrepancies, missing material and recommended actions.
  • Reconstruction and corrective filings where supported by the available evidence.

This can help prepare the corporate record for banking, investment, due diligence or a proposed sale.

Registered office & service addressLondon address arrangements for eligible companies and officers.
  • A London registered-office address for eligible companies incorporated in England and Wales.
  • Director and PSC service addresses by separate agreement.
  • Clear address-use terms following client acceptance.

A registered office must be appropriate for receiving company correspondence and remain in the company’s jurisdiction of incorporation. We confirm eligibility before any address is used.

Companies House identity verificationSupport for eligible directors and people with significant control.
  • Document and eligibility review by our ACSP-registered legal consultant.
  • Remote verification arrangements, including for overseas individuals.
  • Submission of the verification statement following successful checks.
  • Guidance on the personal code and connecting verification to relevant roles.

Companies House verification and our client-onboarding checks are separate processes.

Explore identity verification
Board & governance supportPractical coordination for boards, shareholders and corporate groups.
  • Governance calendars, meeting notices and agendas.
  • Board packs, shareholder materials and routine decision records.
  • Minutes, written resolutions and tracking of approved actions.
  • Subsidiary records and coordination with directors and advisers.

Support can be shaped around an owner-managed business, a UK subsidiary or a wider group structure.

Corporate documents for overseas useCoordinated certification, apostille and embassy-attestation support.
  • Incorporation certificates, articles and Companies House documents.
  • Good-standing evidence, corporate resolutions and powers of attorney.
  • Director and shareholder documents required by overseas recipients.

We review the destination and recipient’s requirements, then coordinate any necessary solicitor certification, FCDO apostille or embassy stage.

View related document services

Availability depends on the company, the supporting documents and the nature of the instruction. Any specialist advice or additional professional work is identified in the engagement scope.

How we work

A clear process, from instruction to completion.

Each stage has a defined purpose. You know what we need, what you are approving and what you will receive.

We make filings only with documented client authority.

Discuss your requirements

  1. Initial assessment

    Tell us about the company, its ownership, the work required and any relevant deadline.

  2. Client acceptance

    We check identity, ownership, authority and business purpose before confirming that we can act.

  3. Review & agreed scope

    We assess the available records and set out the work, required documents, timetable and fees in writing.

  4. Preparation & approval

    We prepare or coordinate the documents and obtain written approval before implementing the agreed changes.

  5. Completion & continuity

    Receive the relevant updated records and evidence of filing, with continuing support where agreed.

Fees & engagement

Support shaped around your business.

We confirm the work and its cost before substantive work begins.

Ongoing support

An annual arrangement for agreed recurring obligations, record maintenance and corporate administration.

Defined matters

A specific filing or routine change may be offered for a fixed fee once the requirements are clear.

Project work

A tailored scope for complex changes, historical records reviews, reconstruction or remediation.

Your written proposal

The proposal explains the deliverables, documents needed, expected timing and professional fees. It also identifies official fees, relevant third-party charges, assumptions and exclusions.

Connected services

Related verification and document services can be coordinated where your matter requires them.

Identity verification

Companies House checks through our ACSP-registered legal consultant.

Explore the service

Certified true copies

Solicitor certification for suitable identity, company and supporting documents.

Explore the service

Apostille services

FCDO legalisation for eligible UK documents intended for use overseas.

Explore the service

Embassy attestation

Further consular or embassy legalisation when the destination requires it.

Explore the service

Before you instruct us

Common questions.

Practical points about records, verification and working together.

Can you work with our existing advisers?

Yes. We can work alongside your accountants, in-house team, legal advisers or overseas parent company. The engagement sets out who is responsible for each part of the work.

Can we instruct you from overseas?

Yes, subject to acceptance of the instruction. We confirm the company structure, the person authorised to instruct us and the documents needed. Remote identity-verification arrangements depend on eligibility and suitable evidence.

Which company registers must still be kept?

Companies must continue to maintain a register of members. Separate local registers of directors, their residential addresses, secretaries and PSCs are no longer required, but the relevant information must still be reported to Companies House and kept current.

Other corporate record-keeping duties continue. We assess the records relevant to your company and instruction.

Read Companies House guidance
Does identity verification replace onboarding?

No. Companies House identity verification has its own requirements. Our client-acceptance process separately establishes identity, beneficial ownership, authority and business purpose, with further checks where relevant.

Requirements and timing also depend on the individual’s company role. We confirm the applicable process before verification begins.

Read the official verification guidance
What if our records are incomplete?

Start with the records you have. We can review them alongside the filing history, identify gaps and recommend a documented remediation plan. Any reconstruction must be supported by evidence; we cannot create false or improperly backdated records.

When does the engagement begin?

An enquiry is the first step. We begin the engagement after client acceptance, completion of onboarding and agreement to our written terms. Urgent deadlines are considered during assessment and do not remove these requirements.

Your next step

Discuss your corporate requirements.

Share an outline of the company and the support you need. We will assess the instruction and explain how we can help.

An enquiry does not establish a client relationship. Engagement is subject to onboarding and acceptance of our written terms.

  • Company name, number and jurisdiction
  • Ownership, control and business activity
  • Work required, intended use and deadline
  • Corporate records currently available
Request an assessment Contact us on WhatsApp
info@ginkgoadvisory.com