Using UK Documents in Canada: Apostille Guide (2025 Edition)
Introduction
If you need to use UK documents in Canada—such as a UK marriage certificate, degree certificate, or company incorporation papers—you must complete UK Apostille legalisation (FCDO).
What is a UK Apostille?
An Apostille is an official certificate issued by the UK Foreign, Commonwealth & Development Office (FCDO). It verifies the authenticity of signatures, stamps, or seals on UK documents.
- Public documents (e.g. birth certificate, court papers): can be sent directly to FCDO.
- Private documents (e.g. passport copies, university transcripts, corporate accounts): must be certified by a UK solicitor or notary first.
Legalisation Process for Canada
To make a UK document valid in Canada, you must complete UK Apostille – confirms the document’s authenticity.
Step-by-Step Guide
Step 1: Confirm Document Type
- Official UK documents: birth/marriage certificates → go straight to Apostille.
- Other documents: degree certificate, company certificate → require solicitor/notary certification first.
Step 2: Obtain the UK Apostille
- Apply online via GOV.UK Legalisation Service.
- Post the original or certified copy to the FCDO Legalisation Office.
- Receive the Apostille certificate attached to your document.
Processing Time & Fees
| Step | Service | Processing Time | Government Fee |
|---|---|---|---|
| UK Apostille (FCDO) | Standard | Few working days | £45 per document |
Why Choose Ginkgo Advisory
We are led by practicing solicitor regulated by the Solicitors Regulation Authority (SRA) and registered with the UK FCDO Legalisation Office, Ginkgo Advisory provides:
- Solicitor certification
- UK Apostille service
- Bilingual English-Chinese client support
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