Medical wheelchair seat cushions provide the postural support or pressure redistribution specified by the manufacturer. For overseas documentation, a UK MHRA Certificate of Free Sale (CFS) identifies the registered products selected for the certificate and its schedule.
The issued certificate can then be prepared for overseas use through verification, professional certification, an apostille and any required embassy legalisation.
Product category and MHRA registration — Wheelchair Seat Cushions
Within the UK framework, this product family comprises general medical devices with the medical intended purpose documented by the manufacturer.
The MHRA’s Device Online Registration System, or DORS, holds manufacturer, device and product records. Registration includes the relevant conformity information, such as CE or UKCA documentation, together with the details identifying the products. For manufacturers based outside the UK, a UK Responsible Person represents the manufacturer for the Great Britain registration process.
The MHRA’s medical device registration guidance explains the registration framework. The April 2026 reference guide describes how these records are entered and maintained in the online system.
For Great Britain, the manufacturer’s records sit within the UK medical device framework. A CFS order is submitted by an eligible UK-based manufacturer or UK Responsible Person, using registered products and the relevant CE or UKCA conformity evidence.
Documents and product information
The main registration records cover the manufacturer, the product and its conformity documentation.
- The legal manufacturer’s name, registered address and contact details.
- UK Responsible Person details and the letter of designation where applicable.
- Product records identify the legal manufacturer, product name, catalogue reference and intended use. They also describe dimensions, construction, cover, compatible seating and specified performance. Labels, instructions, conformity documents and technical records describe the relevant specifications and performance, including packaging, storage, sterility and shelf life where applicable.
- The GMDN code and term, with Basic UDI-DI and UDI-DI where applicable.
- The Declaration of Conformity and any applicable conformity assessment certificates, including their references, validity and schedules.
- Labelling, instructions for use, and the technical and performance records held by the manufacturer.
The CFS order uses registered product information and linked conformity evidence in DORS. The manufacturer keeps the supporting technical file with its compliance records.
From MHRA registration to an electronic CFS
- Accepted registration establishes the manufacturer, device and individual product records in DORS. Current conformity documents are linked to the relevant entries.
- The applicant selects the products marked CFS Ready and reviews the certificate and schedule preview. Model names and catalogue references come from the registered product data.
- After the order is submitted and paid for, the MHRA issues an electronically signed PDF. The complete certificate and every schedule page form the document set for subsequent verification and legalisation.
The MHRA CFS Reference Guide describes these stages. The published CFS service information gives an issuance aim of ten working days, with longer processing possible during busy periods.
Product coverage in the CFS schedule
Registered variants can include foam, air or gel configurations with different sizes and covers. The CFS can show the device name, model or version, catalogue reference, Basic UDI-DI and CE or UKCA certificate reference from the selected records. Orders with more than one product list those products in an attached schedule.
Direct verification of the CFS with the MHRA
For an overseas submission, the authenticity of the issued certificate is an important part of document preparation. Ginkgo Advisory can arrange for a solicitor to seek direct confirmation of the CFS with the MHRA and review the certificate together with its schedule.
Solicitor certification and express UK FCDO apostille
Where the solicitor-certified route is accepted for the intended submission, Ginkgo Advisory can arrange solicitor certification followed by a UK FCDO paper apostille. The certification format is matched to the receiving authority’s requirements. MHRA’s published guidance describes a notarial route, and notarisation is arranged where that route is required.
Our express UK FCDO apostille service normally takes two working days once verification and the required certification are complete and the document is accepted for submission. The apostille stage has its own timetable, separate from MHRA certificate issuance, verification responses, any embassy processing and delivery. Further FCDO checks can affect completion.
Embassy legalisation for Egypt, the UAE, Kuwait and Qatar
Ginkgo Advisory can arrange embassy legalisation where required, bringing the verification, certification, apostille and relevant embassy submission into one coordinated service. The destination and intended use determine the required document format and any additional stages.
Preparing an issued MHRA CFS for overseas use
For a quotation, the starting documents are the MHRA-issued electronic PDF and all accompanying schedule pages. The issuance email, destination country, receiving authority’s instructions and required completion date help establish the appropriate preparation and delivery arrangements.
Contact Ginkgo Advisory with the issued CFS for a quotation covering direct MHRA verification, solicitor certification where accepted, express FCDO apostille and any required embassy legalisation.
Product questions
What identifies the cushion model and cover on the schedule?
The registered product description records the cushion construction and supplied cover. The schedule identifies the selected size and configuration by reference.