BVI Board Resolution Authentication for Taiwan

A BVI Board Resolution records the directors’ approval of a particular action, such as opening a bank account in Taiwan, entering a financing arrangement or appointing someone to sign documents. If the recipient requires authentication by the Taipei Representative Office in London (TRO London), the resolution must also complete the appropriate document-preparation and legalisation process.

Ginkgo Advisory can assist with the London stages: reviewing the document set, arranging any necessary UK certification, obtaining an FCDO paper apostille, coordinating TRO London authentication and sending the completed papers to Taiwan.

For the service described here, the resolution first completes the required BVI preparation and BVI apostille. Tell us where the document was signed and certified so we can confirm the appropriate route before you arrange further work.

Send the resolution, existing authentication pages and the Taiwan recipient’s instructions through WhatsApp on +44 7388 833283.

What is a BVI Board Resolution?

A Board Resolution is a decision made by a company’s directors. It may approve a transaction, appoint an authorised signatory or set limits on what a representative can do. The resulting document may be called a Directors’ Resolution, Written Resolution of Directors or an extract from board meeting minutes.

BVI law provides for resolutions passed at directors’ meetings and, subject to the company’s memorandum and articles, written resolutions. BVI Business Companies Act, section 129

The company must complete the appropriate approval process. Obtaining a certified copy from its records is a separate step and does not replace the directors’ decision.

Which form of resolution does the Taiwan recipient need?

Document	What it contains	What to confirm
Board meeting minutes	A record of the meeting and decisions made	Whether the recipient needs the full minutes or the relevant extract
Written resolution of directors	The decision agreed through the applicable written-resolution procedure	The required consents and acceptable signing format
Certified extract of a board resolution	The relevant decision extracted from the underlying company records	Whether the recipient accepts an extract and who must certify it

A certified extract can be useful where the full minutes contain unrelated business. It must accurately preserve the relevant decision, authority, conditions and limitations. The certifier may need to inspect the underlying records.

Board minutes and written resolutions form part of the records a BVI company must retain. Mourant’s guide to BVI company records

When might a BVI Board Resolution be needed in Taiwan?

A bank, authority or transaction adviser may request it for:

• Opening a corporate bank account or Offshore Banking Unit (OBU) account.
• Appointing or changing authorised bank signatories.
• Establishing online banking access and account-operation rules.
• Approving an investment, loan, financing or guarantee.
• Approving a contract and identifying who may sign it.
• Completing a share or asset transaction.
• Appointing a representative for specified company business.

Ask the recipient for its preferred wording or template before the company approves the resolution. A general authority to conduct banking business may not include the details a particular bank requires.

What should a banking or transaction resolution cover?

The wording should identify the actual decision and the authority granted. Depending on the recipient’s requirements, check:

Area	Details to review
Company identity	Full company name and BVI company number
Decision	The account, transaction, agreement or appointment approved
Date and procedure	The actual approval date and relevant meeting or written-resolution record
Authorised people	Full names and the roles they are permitted to perform
Signing arrangements	Whether signatories act individually, jointly or under another specified arrangement
Limits	Any monetary limits, conditions, expiry dates or restrictions
Referenced documents	The correct agreement versions, schedules and attachments
Certification	The accepted original, copy or extract and the required certification wording

For example, a bank may need the resolution to name the bank, approve the account application, identify authorised signatories and state whether one or two signatures are required. The final wording must reflect the company’s intended authority and approval procedure.

Must every director sign a BVI Board Resolution?

Distinguish a meeting resolution from a written resolution. Subject to the memorandum and articles, a resolution at a meeting passes by a majority of votes cast by directors present and entitled to vote. A written resolution follows the voting majority specified in the constitution; where it contains no relevant provision, all directors entitled to vote must consent. BVI Business Companies Act, section 129

The company should also check the applicable notice, quorum, conflict and any shareholder-approval requirements.

One signature certifying a copy does not establish that only one director needed to approve the original decision. Equally, the directors’ approval and the signatures required on a certified extract are separate questions.

How does a board resolution differ from other company documents?

Document	Main purpose
Board resolution	Records approval of a particular action and any related authority
Certificate of Incumbency or Register of Directors	Identifies directors or other particulars covered by the document
Memorandum and Articles of Association	Sets out the company’s constitutional and governance rules
Power of Attorney	Grants the powers expressly stated to the appointed attorney
Shareholders’ resolution	Records a decision made by the members
Certificate of Good Standing	Establishes the company’s standing as covered by that certificate

An incumbency certificate may help identify the directors, while the resolution shows what they approved. If the recipient separately requires a Power of Attorney, confirm its form and execution requirements rather than assuming the resolution replaces it.

Is a BVI apostille enough for TRO London?

If the Taiwan recipient specifically requires TRO authentication, a BVI apostille alone does not fulfil that instruction. TRO London’s business-document guidance requires FCDO legalisation before submission and specifies paper-based apostilles. TRO London business-document requirements

For the BVI-prepared documents covered by this service, the sequence is:

1. Complete the company’s approval and signing process.
2. Prepare the accepted original, certified copy or extract and obtain the required BVI certification and apostille.
3. Confirm eligibility for UK legalisation and complete any necessary UK certification.
4. Obtain an FCDO paper apostille.
5. Arrange TRO London authentication and delivery to Taiwan.

FCDO stands for the UK Foreign, Commonwealth & Development Office. It checks the relevant signature, stamp or seal. Sending a foreign-issued document to London does not automatically make it eligible for this service, and an apostille does not establish that the company approved a resolution correctly. UK government legalisation guidance

How to authenticate a BVI Board Resolution for Taiwan

Step 1: Confirm the recipient’s requirements

Ask whether it needs a written resolution, full meeting minutes or a certified extract. Obtain any required clauses or bank template, and confirm the original or copy format, translation requirements, deadline and supporting company documents.

Step 2: Complete corporate approval and signing

The company should approve the resolution under its constitution and applicable law. Confirm the signatories and document versions. If signatures must be witnessed, obtain the signing instructions first. For an already signed resolution, send the scans so the appropriate certification can be assessed.

Step 3: Arrange BVI preparation and the apostille

For this service route, complete the required BVI notarisation or certification and BVI apostille. Preparation may concern original signatures, a certified copy or an extract. Ensure the relevant resolution, signature pages and attachments are covered and kept together.

Step 4: Send complete scans for review

Provide the full resolution or extract, signatures, certification, attachments and apostille. Include the recipient’s instructions and the supporting company information. We will review the document format and existing authentication and confirm the remaining UK requirements.

Step 5: Send the approved document set to London

After the review, use a tracked courier to send the requested papers, including any application and authorisation documents. Keep the binding, seals and attachments intact, and retain scans and the courier tracking details.

Step 6: Complete any necessary UK certification

We confirm the basis for FCDO submission and arrange the appropriate UK certification where needed. Ginkgo Advisory provides solicitor-led support and can coordinate a notary public where required. The necessary verification depends on the document and recipient’s instructions.

Step 7: Obtain the FCDO paper apostille

Once the documents are complete, required certification is finished and the submission is eligible, our express service usually completes the FCDO paper-apostille stage in approximately two working days. Further signature checks or requests for information can extend this estimate.

Step 8: Arrange TRO London authentication

We prepare the applicable application documents and coordinate submission and return through TRO London. Tell us about urgent deadlines at the start so we can confirm the express option available for the submission and its expected timetable.

Step 9: Receive the documents in Taiwan

After authentication, we can arrange scans and tracked international delivery to your nominated bank, company, lawyer, accountant or other recipient in Taiwan. Confirm the delivery address and contact details before dispatch, and preserve the authenticated set intact.

What should you send us?

For the initial review, provide:

• The resolution, meeting minutes or proposed certified extract, including all signature pages.
• Relevant attachments and existing certification or apostille pages.
• A copy of the Certificate of Incorporation.
• Director or incumbency information where needed for the certification or application.
• The Taiwan recipient’s instructions, document template and deadline.
• The locations where the document was signed and certified.

We will confirm the required application form, identity evidence and representative-authorisation documents. Different signatories may require separate identity evidence. Follow the current forms and signing instructions for the case. TRO London application guidance

The TRO Letter of Authorization appoints someone to handle the authentication application. It serves a different purpose from the company’s resolution approving a bank account or transaction. The directors approving the decision, the person certifying a copy and the TRO applicant may also be different people.

How long does authentication take, and what does it cost?

Allow time for company approval and signing, BVI preparation and apostille, courier transit, any UK certification, FCDO legalisation, TRO processing and delivery to Taiwan.

The approximately two-working-day estimate applies only to Ginkgo Advisory’s eligible express FCDO paper-apostille stage. It excludes the other stages and is not a promise that the complete process will finish in two days.

The total cost depends on the work already completed, the certification needed, the number of documents and courier arrangements. Send the full set for an itemised quotation and a schedule based on your submission deadline.

Frequently asked questions

1. Can we use the bank’s own board resolution template?

Yes, as the starting point for its required wording. The company must still complete the approval and signing procedures applicable to it. Resolve any differences between the bank’s template and the company’s constitution before certification.

2. Can a company with one director authenticate a resolution?

Send the proposed or completed document for review. The company should first confirm that its director arrangements, constitution and applicable law permit the decision-making procedure used. Certification then needs to address the document and recipient’s requirements.

3. Can we submit a certified extract instead of the full minutes?

If the recipient accepts it, an appropriately certified extract may be suitable. It must accurately preserve the relevant decision and limitations. The certifier may still need the underlying minutes and supporting records, even where the recipient only receives the extract.

4. Can an older board resolution still be used?

Check the resolution’s scope, conditions and any expiry date, as well as later amendments, revocation or replacement. Confirm that the bank, transaction and authorised people still match the current purpose. The recipient may request a recent resolution or confirmation that an existing one remains in force.

5. Does authentication extend or renew the authority granted?

No. A newly certified or apostilled copy does not change the original decision date, expand its powers or revive revoked authority. Any required amendment or new approval must be completed through the company’s appropriate procedures.

6. Can we correct a typo in a signed resolution?

Ask the company to confirm the proper correction process before changing a signed document. Do not replace pages in a notarised or apostilled set. A corrected document may need fresh signing, certification or authentication, depending on the change and the existing preparation.

7. Can an electronically signed resolution be authenticated?

Send the complete electronic document and available signing evidence for review. Acceptance for internal company purposes and acceptance for authentication are separate questions. We will confirm the required paper or certification arrangements. TRO London specifies paper-based apostilles; a printed e-Apostille is not a substitute. TRO London apostille requirements

8. What if the directors signed outside the BVI?

Tell us where each relevant signature and certification was completed before arranging an apostille. The company’s place of incorporation alone is not enough information to select the document-preparation route. We will assess the existing document and recipient’s instructions before confirming the next steps.

9. Does the resolution need a Chinese translation?

Ask the recipient in Taiwan whether it requires a translation and whether that translation must be certified or authenticated. Names, powers, monetary limits and joint-signing conditions should correspond accurately with the English resolution and its attachments.

10. Do I need to visit London?

We can coordinate the London submissions and return on your behalf. You still need to complete the required forms, identity checks and authorisation. Any necessary signing or witnessing arrangements will be confirmed during the document review.

Arrange BVI Board Resolution authentication

Send the resolution, all signature and certification pages, existing BVI apostille, the Taiwan recipient’s instructions and your deadline. We will review the document set, explain the remaining stages and provide a quotation before you send the papers to London.

Ginkgo Advisory can assist with the necessary UK preparation, FCDO paper apostille, TRO London authentication and courier delivery to Taiwan.